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CoreTime: Client

Welcome to CoreTime Interactive Automated Timesheet Processing

CoreTime is a quick and easy on-line timesheet system with several benefits for you and your employees:

Convenience

Employees have around the clock access.
We send the information to you once a week for approval.

Time Saving

Employees don’t need to mail or drop off timecards.
You don’t need to collect and sign every single timecard.

Greater Accuracy

CoreTime automatically tallies the hours for each employee timecard and manager timesheet.

How it works

  • Employees enter their weekly hours by 9:00 p.m. every Sunday, either by telephone or on-line via the Internet.
  • CoreTime tallies the hours and gives the employee a confirmation number for their records.

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  • Managers are sent an e-mail each Monday with a password linking them to the on-line weekly timesheet(s).

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  • Managers may then approve or reject any or all employee hours and submit the timesheet(s).

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  • Managers will receive a confirmation number verifying the information has been sent. This page may be printed for a hard copy record.

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  • HRLink's payroll department receives the information and issues the appropriate checks.

What if an employee’s hours are incorrect?

Reject the hours for that employee and approve and submit the rest of the employees on the timesheet. HRLink will follow up with you and the employee to resolve the matter.

What if I’m out of the office or on vacation?

If you know ahead of time that you will be out of the office, you can notify HRLink and make arrangements for the information to be e-mailed to another manager for approval.

Regardless of the reason, if you do not respond to the CoreTime e-mail on Monday by 9:00 p.m., the system will automatically notify HRLink and a HRLink representative will call your office on Tuesday to follow-up.

Security Features
  • The CoreTime and HRLink databases are backed-up daily.

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  • Managers are assigned a new password weekly.

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  • Work order numbers are checked against HRLink's database to prevent discrepancies.

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  • The CoreTime system will log off if there hasn't been activity for 15 minutes.

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Important Information

Department Changes

If an employee changes departments, please contact HRLink immediately so a new work order can be issued to the employee and their hours are credited to the appropriate manager’s timesheet.

Paid Holidays

Employees should not input hours on their timecards for paid holidays unless they actually worked the day of the holiday. HRLink automatically verifies eligibility and issues holiday pay when appropriate.

Approval Cutoff Time

Timesheets must be approved by 9:00 p.m. each Monday. If you miss this cutoff time, a HRLink representative will follow up on Tuesday to make other arrangements.

CoreTime Secure Client Timesheet Approval System
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Read Client Agreement